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GAREC-2009 — Report By Jim Linton, VK3PC

Wel­come to GAREC-2009!

Sav­ing lives through Emer­gency Communications

24 August 2009 (Mon­day)
10:00 Open­ing Ceremony
Mr. Shozo Hara, JA1AN, The Pres­i­dent of the JARL
Mr. Tim Ellam, VE6SH, The Pres­i­dent of the IARU
Nom­i­na­tion of the State­ment Committee 

10:30 Cof­fee Break 

11:15 GAREC’s as a process since 2005
Dr. Sep­po Sisat­to, OH1VR

11:30 Annu­al activ­i­ty reports by Regions 1, 2 and 3
Region 1: Mr. Greg Mossop, G0DUB
Region 2: Mr. Dave Pat­ton, NN1N
Region 3: Mr. Jim Lin­ton, VK3PC
Chaired by Mr. Tim Ellam, VE6SH 

12:30 LUNCH 

14:00 Ama­teur Radio Ser­vices as a part­ner of the ITU and the IFRC
Mr. Tim Ellam, VE6SH, The Pres­i­dent of the IARU
Chaired by Mr. Dave Sum­n­er, K1ZZ 

14:45 Earth­quakes and Ama­teur Radio
Chi­na: (CRSA report pre­sent­ed by Mr. Kei­go Komuro, JA1KAB)
Italy: by Mr. Alber­to Bar­bera, IK1YLO — Pho­tos -
Japan: by Mr. Ken Yamamo­to, JA3MVI
Chaired by Mr. Jim Lin­ton, VK3PC 

15:45 Cof­fee Break 

16:00 CoA’s — expe­ri­ences — future
Mr. Greg Mossop, G0DUB
Mr. Fran­cois Botha, ZS6BUU
Chaired by Dr. Sep­po Sisat­to, OH1VR 

17:00 Social Hour — Beverages 

25 August 2009 (Tues­day)
09:00 Pre­sen­ta­tions of the Con­fer­ence Papers
Mr. Fran­cois Botha, ZS6BUU
Ms. Bon­nie Crys­tal, VR2/KQ6XA
Mr. Doug Ing­ham, ZL2TAR — Map
Mr. Faird Ng, VR2UNG and Mr. Alan Kan, VR2KY
Mr. John­ny Tan, V85DB
Mr. Joop Ver­does, PA1JAV
Chaired by Mr. Jay Oka, JA1TRC 

10:30 Cof­fee Break 

10:45 Glob­alSET’s — expe­ri­ences and the future
Mr. Greg Mossop, G0DUB
Chaired by Mr. Dave Pat­ton, NN1N 

11:30 Tech­ni­cal and prac­ti­cal solu­tions for EmComms — Equip­ment producers
ICOM — Mr. Kiyoshi Saku­rai, JA3FMP
Chaired by Dr. Sep­po Sisat­to, OH1VR 

12:30 LUNCH 

14:00 Bush­fire Com­mu­ni­ca­tions — Australia
Mr. Jim Lin­ton, VK3PC
Chaired by Mr. Dave Pat­ton, NN1N 

14:45 Pan­el: EmComms across Borders
Ms. Bon­nie Crys­tal, VR2/KQ6XA
Mr. Hank Kryger, WA9QJH
Mr. Greg Mossop, G0DUB
Chaired by Mr. Dave Sum­n­er, K1ZZ 

15:30 Cof­fee Break 

15:45 Clos­ing Session
The accep­tance of the GAREC-2009 State­ment

16:30 Clos­ing of the Conference
IARU Region 1 Con­fer­ence and GAREC-2011

GAREC-2009 Gen­er­al Information

The Fifth Glob­al Ama­teur Radio Emer­gency Com­mu­ni­ca­tions (GAREC) Con­fer­ence will be held on 24 — 25 August 2009, in con­nec­tion with the JARL Tokyo Ham Fair at Tokyo Big Sight, Ari­ake, Tokyo Japan. The Japan Ama­teur Radio League (JARL) hosts the Conference. 

The Theme of the GAREC-2009 will be “Emer­gency Com­mu­ni­ca­tions across Bor­ders” The pro­gram will include pre­sen­ta­tions about oper­a­tions dur­ing dis­as­ters that occurred since last year’s con­fer­ence and dis­cus­sions about new devel­op­ments in tech­nol­o­gy and their appli­ca­tion in emer­gency com­mu­ni­ca­tions. The detailed pro­gram will be pub­lished in late April. 

All Ama­teur Radio Oper­a­tors inter­est­ed in Emer­gency Com­mu­ni­ca­tions are invit­ed to par­tic­i­pate. The fifth GAREC con­tin­ues the work of its four forerunners: 
After the first and the sec­ond GAREC in Tam­pere, Fin­land, the third GAREC in Huntsville, Alaba­ma, USA, and the fourth GAREC in 2008 in Friedrichshafen, Ger­many, this year’s event will be the first GAREC con­fer­ence in IARU Region 3. 
The pro­ceed­ings and the state­ments of the 2005, 2006, 2007, and 2008 con­fer­ences can be found at the GAREC web site.
Emer­gency Telecom­mu­ni­ca­tions are, by the way, also the theme of this year’s World Ama­teur Radio Day (WARD-09) on 18 April 2009, see http://www.iaru.org/worldAmRadioDay.html.

The Orga­niz­ing Com­mit­tee for GAREC-2009 con­sists of 
Sep­po Sisat­to OH1VR, and Jay Oka JA1TRC.
Mem­bers of the Pro­gram Com­mit­tee are; 
Kei­go Komuro JA1KAB, Jim Lin­ton VK3PC, and Hans Zim­mer­mann, F5VKP/HB9AQS.

Con­tact: Sep­po Sisat­to, OH1VR, < Seppo.Sisatto@uta.fi >
Orga­niz­ing Committee 

REGISTRATION: Start­ed : 06 May 2009 Reg­is­tra­tion can be made online at GAREC web-site
A reg­is­tra­tion fee of Japan­ese Yen 8000 (cash) will be col­lect­ed on the first day of the Conference. 

VENUE: Tokyo Fash­ion Town Build­ing (TFT)   East-Wing 9th Floor
3–1, Ari­ake, Koto-ku, TOKYO 135‑0063   Access

TFT Build­ing is just 2 or 3 min­utes walk from the hotels list­ed below.  Area Map


HOTEL ACCOMMODATION: There are fol­low­ing two near­by hotels and they have their own online book­ing sys­tems. The prices men­tioned below are INTERNET ON-LINE RESERVATION rates. You will get high­er rates if you make reser­va­tion by e‑mail.

Hotel Sun­route Ari­ake   <INTERNET ON-LINE RESERVATIONS>
3–1‑20 Ari­ake, Koto-ku, TOKYO 135‑0063
TEL: +81 3–5530-3610
Start­ing rate: 8/21 7500, 8/22 9000, 8/23 6800, 8/24 7500, 8/25 9000 (Sin­gle room no Break­fast; with Break­fast, add 1000)
(Online Reser­va­tion sys­tem tips: If you do not get the desired date at the “Check room rates & Avail­abil­i­ty” win­dow, just select the Month and ignore the date. Then click (SEARCH). You will get a cal­en­dar win­dow that shows num­ber of rooms avail­able and start­ing rate on each day.)

Tokyo Bay Ari­ake Wash­ing­ton Hotel   <INTERNET ON-LINE RESERVATIONS>
3–1‑28 Ari­ake, Koto-ku, TOKYO 135‑0063
TEL: +81 3–5564-0111   FAX: +81 3–5564-0525
Start­ing rate: 8/21 9950, 8/22 9950, 8/23 6000, 8/24 6600, 8/25 8600 (Sin­gle room no Breakfast)

You can find oth­er hotels at fol­low­ing web-sites;
JAPANiCAN.com
Ago­da   (Pay­ment in advance)
  Coun­try: Japan, City: Tokyo   select Loca­tion: Odaiba 


ARRIVAL IN TOKYO: Par­tic­i­pants can fly to Tokyo (Nari­ta Air­port: NRT) direct­ly from most of the world hub airports. 

The eas­i­est way to get to the above list­ed hotels from Nari­ta Air­port is the Air­port Lim­ou­sine Bus. 
A sin­gle trip from Nari­ta to Ari­ake costs 2,700 Yen. 
Depar­ture time from Nari­ta Ter­mi­nal 2 is at 8:45, 10:55, 13:50, 15:50, 16:50, 17:50 and 18:50, daily. 
Air­port Lim­ou­sine Information


VISA AND IMMIGRATION INFORMATION: As visa require­ments to Japan may vary for the citizens/nationals of dif­fer­ent coun­tries, please check the visa require­ments with your near­est Japan­ese Embassy or Con­sulate. Kind­ly vis­it the web-site of Min­istry of For­eign Affairs of Japan (MoFA) for more details.
As of Feb­ru­ary 2008, Japan had tak­en mea­sures con­cern­ing the waiv­er of visa require­ments with 62 coun­tries and regions. Please see the fol­low­ing web-page of the MoFA.
For the visa sup­port­ing let­ter, please con­tact below.

INSURANCE: Due to the pro­ce­dur­al dif­fi­cul­ties and bud­getary con­straints, the Orga­niz­er is not able to bear the cost of insur­ance for the par­tic­i­pants’ any med­ical expens­es or any oth­er expens­es. We, there­fore, request all par­tic­i­pants to kind­ly make nec­es­sary arrange­ments for insur­ance and med­ical cov­er­age before travel. 

PRACTICAL INFORMATION:  
Weath­er:   Tokyo has four dis­tinct sea­sons and it would be hot and humid in August, hav­ing aver­age tem­per­a­ture of 28–33 degrees Celsius. 
Time Zone:   UTC + 9 
Elec­tric­i­ty:   The stan­dard elec­tric­i­ty sup­ply in Japan is 100V. Please be sure to pre­pare the cor­rect adapter. Volt­age con­vert­ers will not be pro­vid­ed at the meeting. 
Mobile­phone:   Please note that 3G cel­lu­lar ser­vice is wide­ly avail­able in Japan, but GSM ser­vice is not. 
For roam­ing ser­vice with Japan­ese cel­lu­alr oper­a­tors, please con­sult with your mobile­phone operator. 

CONTACT INFORMATION: JARL Inter­na­tion­al Section 
E‑mail:   intl@jarl.or.jp
(Please include the word “GAREC:” in the sub­ject when you send e‑mail to us in order not to miss your e‑mail.)
FAX:   +81 3–3943-8282
TEL:   +81 3–5395-3106   (00:30–09:00 UTC on weekdays) 
Postal Mail:   14–5, Sug­amo 1‑chome, Toshi­ma-ku, TOKYO 170‑8073, Japan 

 

 

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